PDFOwl

Expense report template

An expense report for a trip or a period: each cost with its date, category and whether there's a receipt, then the total to pay back.

Fill it in without an account. Downloading the finished PDF needs a plan, from $4.08 a month. See plans

The expense report template, filled in with example details

What's on it

  • Employee, department, manager and the dates covered
  • The purpose of the spending
  • Twelve lines with date, description, category, receipt and amount
  • Total spent, less any advance, and the amount to reimburse
  • Employee signature and approval

One page, US Letter. The picture shows example details; yours opens empty.

Good to know

  • You can add scans of the receipts as extra pages with Add PDFs or images.
  • Use the same category names each time so the reports can be compared.

How to use it

  1. 1

    Press the button. The template opens in the editor, empty.

  2. 2

    Type into the boxes and tick what applies. Click any wording to change it, and add your logo or signature.

  3. 3

    Download the finished PDF, or save it to your account to reuse.

See all templates

More templates